How an Intranet functions in the Real Estate Office
Document Sharing: Folders, pretty much similar to the folders in your My Documents section, are created and files can be uploaded and stored for access by all members of the network. Permissions can be set for each folder to allow only authorized personnel to gain access and view the documents. Confidential files are usually stored in these types of folder. Other company files such as operations manuals, personnel documents, training materials and shareable marketing brochures are another example of the type of documents that might be stored and shared.
Individual and Group Calendars: Nearly all intranet services allow the synchronization of a member’s Outlook or Palm device with the Calendar Function. Items and meetings marked Private will be visible only to the individual member under their log-in. Open access items will be visible to the group. You can also set up groups within the company, such as Admin or Agents, set conferences and activities that will be visible only to the assigned group. Members can also request RSVP to their meeting invitations.
Shared and Individual Tasks: As with the Calendar, members can share group tasks, maintain private task lists, and sync with their Outlook and Palm devices. Brokers can assign tasks to Agents, or Agents to Assistants. A Transaction Coordinator can enter and assign tasks for closings.